Universiti Kebangsaan Malaysia (UKM) demonstrates its commitment to guaranteeing the equivalent rights of workers during outsourcing by adhering to UKM Procurement Guidelines. This guideline mandates that all procurement processes comply with labor laws and ethical standards, ensuring fair wages, safe working conditions, and equal treatment for outsourced workers. Based on UKM Procurement Guidelines, all suppliers are required to enter into an integrity pact. This pact allows UKM to gather necessary information about the suppliers’ supply chains and ensure that workers involved in outsourced activities are treated with the same respect and fairness as those directly employed by the university (Article 1.16, page 17). Noncompliance with these procurement guidelines results in strict disciplinary action, as stipulated in the UKM Procurement Guidelines (Article 8.2, page 152). This approach ensures that UKM commitment to ethical employment practices extends beyond its immediate workforce to include all individuals contributing to its operations. UKM conducts thorough assessments of third-party vendors, requiring them to uphold similar labor rights and protections. Regular audits and monitoring mechanisms are in place to prevent exploitation, reinforcing UKM dedication to social responsibility and human rights in all its operations.

UKM Procurement Guidelines

The UKM Procurement Guidelines outlines procurement policies and procedures at UKM. It emphasises transparency, accountability, and value for money in all procurement activities while ensuring compliance with various national regulations and internal guidelines. Key elements include:

1. Authority and Legal Framework: UKM procurement is governed by several laws, including the University and University Colleges Act 1971, Financial Procedures Act 1957, and Government Contract Act 1949.
2. Procurement Methods: UKM uses various methods such as direct purchase, tender, and negotiation, depending on the value of procurement. It details the approval limits for different procurement types, from direct purchase (up to RM50,000) to open tender (above RM500,000).
3. Annual Procurement Planning: Departments must plan their yearly procurement to enhance transparency, prevent last-minute spending, and ensure cost-efficiency.
4. Roles and Responsibilities: Different committees and authorities, including the University’s Board of Directors, Treasury Department, and procurement committees, oversee procurement processes to ensure fairness and adherence to guidelines.
5. Procurement Ethics and Integrity: It mandates an integrity pact for all parties involved, emphasising the avoidance of corruption and misconduct, with strict penalties for non-compliance.
6. Special Procurement Circumstances: It covers emergency procurement, public-private partnerships, and waivers for procurement using government or internal funds, subject to approval by the Ministry of Finance or UKM Board of Directors.
7. Bumiputera and Local Product Preference: The guidelines prioritise Bumiputera contractors and suppliers for certain procurement categories and encourage the use of local products and services.
8. Electronic Procurement: UKM uses an e-procurement system (eP@UKM) for efficient and transparent procurement processes.

This guideline is essential for ensuring all procurement activities at UKM align with legal standards, financial prudence, and ethical practices.

• Policy Created: 2017
• Policy Reviewed: 2022
  

UKM Procurement Guidelines: