UKM prescribes energy-efficient renovation and building, mandating the adoption of sustainable construction practices that prioritize energy conservation and minimise environmental impact. Through the integration of energy-efficient technologies, such as solar panels, LED lighting, and sustainable materials, UKM ensures that all infrastructure projects contribute to reduced carbon emissions and long-term cost savings. This policy reflects UKM commitment to environmental stewardship, aligning with national and global sustainability goals while fostering an eco-friendly, energy-conscious campus.

UKM Procurement Guidelines (Garis Panduan Perolehan UKM)

The UKM Procurement Guidelines outlines procurement policies and procedures at UKM. It emphasizes transparency, accountability, and value for money in all procurement activities while ensuring compliance with various national regulations and internal guidelines. Key elements include:

1. Authority and Legal Framework: UKM procurement is governed by several laws, including the University and University Colleges Act 1971, Financial Procedures Act 1957, and Government Contract Act 1949.
2. Procurement Methods: UKM uses various methods such as direct purchase, tender, and negotiation, depending on the value of procurement. It details the approval limits for different procurement types, from direct purchase (up to RM50,000) to open tender (above RM500,000).
3. Annual Procurement Planning: Departments must plan their yearly procurement to enhance transparency, prevent last-minute spending, and ensure cost-efficiency.
4. Roles and Responsibilities: Different committees and authorities, including the University’s Board of Directors, Treasury Department, and procurement committees, oversee procurement processes to ensure fairness and adherence to guidelines.
5. Procurement Ethics and Integrity: It mandates an integrity pact for all parties involved, emphasizing the avoidance of corruption and misconduct, with strict penalties for non-compliance.
6. Special Procurement Circumstances: It covers emergency procurement, public-private partnerships, and waivers for procurement using government or internal funds, subject to approval by the Ministry of Finance or UKM Board of Directors.
7. Bumiputera and Local Product Preference: The guidelines prioritize Bumiputera contractors and suppliers for certain procurement categories and encourage the use of local products and services.
8. Electronic Procurement: UKM uses an e-procurement system (eP@UKM) for efficient and transparent procurement processes.

These guidelines are essential for ensuring all procurement activities at UKM align with legal standards, financial prudence and ethical practices.

Policy Created: 2020
Policy Reviewed: 2025

UKM Procurement Guidelines

Source: https://www.ukm.my/kelestarian/sustainability-policies/data/Garis-Panduan-Perolehan-UKM-Baharu-Tanpa-Pengecualian.pdf

Energy Management at UKM

Based on UKM Procurement Guidelines, the energy management emphasises the importance of energy management by promoting sustainable and energy-efficient practices in procurement. Key aspects include:

• Energy-Efficient and Green Procurement: UKM procurement policies mandate the selection of energy-efficient products and technologies, such as solar panels, LED lighting, and other green technologies. This focus not only reduces energy consumption across campus facilities but also lowers operational costs, contributing to both environmental and economic sustainability.
• Fostering Low-Carbon Innovation: The guidelines actively promote the use of low-carbon and electric transportation solutions. By prioritizing the acquisition of hybrid and electric vehicles and encouraging the shift away from traditional fuel-powered systems, UKM is making strides toward reducing emissions from the university’s fleet and transportation systems. This aligns with broader efforts to combat climate change and foster a cleaner campus environment.
• Collaboration with Industry for Renewable Energy Solutions: UKM goes beyond simple energy savings by encouraging partnerships with industry and government to develop renewable energy pilot projects. Initiatives like solar energy, hydrogen power, and biomass plants are examples of UKM commitment to exploring innovative, sustainable energy solutions that benefit both the university and the wider community.
• Centralised Energy Monitoring and Management: A key feature of the guidelines is the establishment of a centralized energy management system. This system not only monitors energy consumption across the university but also provides data-driven insights that guide procurement decisions, ensuring the continual optimization of energy use. This comprehensive approach to energy tracking allows UKM to set tangible goals, such as reducing energy usage by 16%, which directly supports national and global sustainability targets.By integrating these practices into procurement, UKM strives to align its energy management initiatives with its sustainability objectives.
• Commitment to Long-Term Sustainability: By aligning its procurement strategies with long-term sustainability goals, UKM guidelines ensure that all procurement decisions are made with a focus on reducing greenhouse gas emissions, improving energy efficiency, and fostering a sustainable campus environment. This positions UKM as a leader in higher education, demonstrating how institutional policies can drive impactful environmental change.

UKM procurement guidelines on energy management are not only about reducing costs but also about setting a precedent for responsible energy consumption, fostering innovative energy solutions, and significantly reducing the university’s carbon footprint. These efforts place UKM at the forefront of the sustainability movement within the education sector.

UKM Sustainability Strategic Plan 2030

• Developing a policy on saving and affordable energy (page 38 and 39).
  Through the UKM Sustainability Strategic Plan 2030, UKM is committed to advancing affordable and clean energy by developing policies that focus on energy savings and promoting the use of renewable alternatives. By upgrading facilities with energy-efficient equipment, such as solar power installations and LED lighting, UKM is driving impactful changes towards reducing energy consumption and greenhouse gas emissions, ensuring sustainable, cost-effective energy solutions for future generations.
• Reducing greenhouse gas emissions from UKM community’s motorised vehicles (page 42).
  UKM Sustainability Strategic Plan 2030 aims to significantly reduce greenhouse gas emissions from the campus community’s motorized vehicles by implementing comprehensive monitoring, promoting awareness campaigns, and setting ambitious carbon reduction targets. Through initiatives such as encouraging low-carbon transportation options, including hybrid and electric vehicles, UKM is committed to creating a greener, more sustainable campus environment, contributing to long-term climate action goals.

UKM Sustainability Strategic Plan 2030

Additional Evidences:

Green Procurement Policy

The Green Procurement Policy at UKM embodies a significant commitment to sustainable development and environmental responsibility, positioning the university as a leader in promoting green practices within the higher education sector. This policy not only aligns with global SDGs but also reflects a holistic approach to integrating sustainability into all aspects of procurement.

Policy:

1. Purpose and Vision Policy: The policy aims to transform UKM procurement practices by prioritizing environmentally friendly products and services. This forward-thinking approach underscores the university’s role in fostering sustainability and addressing pressing global environmental challenges.
2. Comprehensive Scope: By including all members of the UKM community—students, faculty, and stakeholders—the policy fosters a culture of sustainability across the institution. This inclusivity encourages collaboration and innovation in pursuing green initiatives, allowing the entire university to contribute to a more sustainable future.
3. Legal Framework: The policy is grounded in national legislation and guidelines, including the Government Green Procurement Policy from the Treasury of Malaysia. This alignment ensures that UKM practices are compliant with legal standards, enhancing credibility and accountability in its procurement processes.
4. Principles of Procurement: UKM policy emphasizes transparency, accountability, and fairness. It commits to evaluating suppliers based not only on cost but also on their environmental impact, promoting responsible sourcing, and encouraging suppliers to adopt sustainable practices.
5. Monitoring and Improvement: Regular reviews of the policy every 5-7 years ensure that it remains relevant and effective in addressing emerging environmental issues and procurement challenges. This adaptability positions UKM as a proactive entity, willing to refine its strategies to enhance sustainability outcomes continually.
6. Empowerment and Education: The policy also serves as an educational tool, raising awareness about sustainable procurement practices among UKM citizens. By making the policy accessible, UKM empowers its community to make informed decisions that contribute to environmental sustainability.

The Green Procurement Policy at UKM is more than just a set of guidelines; it is a comprehensive framework aimed at embedding sustainability into the university’s ethos. By prioritizing eco-friendly procurement, UKM not only minimizes its environmental footprint but also sets a powerful example for other institutions in Malaysia and beyond. This policy reflects a transformative vision for a sustainable future, where academic excellence goes hand in hand with environmental stewardship.

Green Procurement Policy:

Energy Management Unit

Energy Management Unit at UKM is likely responsible for overseeing the university’s energy usage, implementing energy efficiency initiatives, and promoting sustainability in line with UKM broader commitment to environmental stewardship. This unit typically focuses on reducing energy consumption, managing energy costs, and ensuring compliance with energy-related regulations. It may also work on integrating renewable energy solutions, optimising the energy performance of buildings, and educating the campus community about sustainable energy practices.

Energy Management Unit (UPT Prasarana-UKM):