KONVOKESYEN UKM

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Returning Procedure For The Convocation Robe

1. Details on returning the convocation robe and mortarboard/bonnet are as below:
DATETIMELOCATION
23rd November 2024 (Saturday) until 6th December 2024 (Friday)8:30 a.m - 5:30 p.m.
*EXCEPT for Friday

FRIDAY
8:30 a.m - 12:15 p.m.,
2:45 p.m. - 5:30 p.m.		There are two (2) robe returning’s venue as stated below:

  1. Tun Fatimah Hashim’s Building (For all graduand EXCEPT Postgraduate Diploma in Education [DPLI] graduand); and

  2. Ballroom UKMShape’s Building (Only for Postgraduate Diploma in Education [DPLI] graduand).
 
2. Starting from 7th DECEMBER 2024 (late fines charges apply), graduand are required to return the robe and mortarboard/bonnet as stated below:

  1. AKADEMIK-UKM counter, Level G, AKADEMIK-UKM, Lingkungan Kedua(For all graduand EXCEPT Postgraduate Diploma in Education [DPLI] graduand); and
  2. UKMShape counter, UKMShape Building (Only for Postgraduate Diploma in Education [DPLI] graduand).

Counter Operating Hours:

Monday – Thursday

  • 8.00 a.m. – 5.00 p.m., closed 1.00 p.m. – 2.00 p.m.

Friday

  • 8.00 a.m. – 5.00 p.m., closed 12.15 p.m. – 2.45 pm.

Saturday and Sunday

  • Counter Closed
 
3. Graduand will be fined for late return robe and mortarboard/bonnet. The rate for the fines as below:

  • RM50.00 – the first day;
  • RM10.00 – additional for any subsequent day after (including Saturday, Sunday and Public Holiday) – up to a maximum fine RM 1,000.00 including robe and mortarboard/bonnet.
  • RM1,500.00 – lose the robe.

The late return fine had to be paid first via Portal e-Kewangan (Bayaran Tanpa Invois > Kategori Konvokesyen > Bayaran Denda Lewat Pulang Jubah) before returning the robe and collect the scroll and official transcript.
4. The robe and mortarboard/bonnet must be returned in good condition. If the robe was returned with permanent alteration (cut or sewn), graduand will be fined as below:

  • RM700.00 – undergraduate robe;
  • RM900.00 – postgraduate robe (except for PhD robe); and
  • RM1,200.00 – postgraduate robe (PhD robe).
5. When returning the robe:

  • The robe and the mortarboard/bonnet are not required to be cleaned/washed. The robe and mortarboard/bonnet however must be returned together with the hanger provided during the collection of robe; and
  • The robe’s plastic cover is NOT NEEDED upon returning the robe.
6. Graduand can collect the scroll and official transcript at the same location after finished returning the robe. All representative must bring the Letter or Attorney while collecting the scroll and official transcript.