ADMINISTRATIVE & FACILITIES UNIT
 | Mr. Zansyuwari Mohamad Shahrullail |
 | Head of Administration Administrative Officer N12 |
 | |
 | +603 9145 5087 |
Task
- Secretariat of Administration
| |
| Head of Administration and Facilities Unit |
| |
| +603 9145 6980 |
Tugas
- Manage and implement Medical Faculty Meetings
- Management of JK Faculty of Medicine Training and Conference
- Responsible as the secretariat of the Clinicopathological Conference (CPC) Program
- Managing announcements/publicity for invitations to webinar participants/ CPC/ Interactive sessions/ Events under the auspices of the Dean’s Office of the Faculty of Medicine
| Mrs. Aida Azween Abd Rahman |
| Administrative Assistant N2 |
| aida@hctm.ukm.edu.my |
| +603 9145 8510 |
Task
| Ms. Eisya Afrina Abdullah Izhar |
| Administrative Assistant N1 |
| eisya@ukm.edu.my |
| +603 9145 8451 |
Task
- Managing announcements/publicity for webinar/CPC/Interactive session/Event participant invitations organized by the Dean’s Office of the Faculty of Medicine
- Manage the administrative and technical preparations for the scheduled Clinicopathological Conference program to ensure its smooth operation
- Manage the implementation of the Faculty of Medicine Meeting, focusing on discussions, evaluations, and financials to be presented to the UKM Senate Meeting or the relevant Committee
- Assist in the management of administrative records and files of the Faculty of Medicine
- Manage the e-services, Urusbakat system within the specified timeframe for each staff member at the Dean’s Office of the Faculty of Medicine
- Assist in managing the calendar schedule of the Assistant Dean (Entrepreneurship & Creativity) at the Faculty of Medicine
| Mr. Muhammad Luqman Hakim Salleh |
| Administrative Assistant N1 |
| luqmannhakim@ukm.edu.my |
| +603 9145 8451 |
Tugas
| Mrs. Zuraidah Kahardin |
| General Service Assistant H1 |
| zuraidahkahardin@gmail.com |
| +603 9145 8510 |
Task
- Provide customer-friendly service at the Dean’s Office Counter to ensure customer satisfaction
- Record the receipt, distribution, and dispatch of letters to ensure the smooth and effective handling of all correspondence
- Ensuring the meeting room is prepared for use by the faculty and faculty secretariat.
- Assist in implementing the dean’s office record and file management process as well as maintaining the confidentiality of documents to ensure documents are easily accessible and stored in a safe condition
- Assist with the application process for obtaining the signature of the Dean of the Faculty of Medicine
- Assist in managing inventory and stock orders from HCTM Center and UKM Bangi under effective regulations and circulars