Requirements and Eligibility

➜ Registered as a full-time student at home university.
➜ Have completed at least two academic semesters at home university.
➜ CGPA score: minimum 3.0 / 4.0.
➜ TOEFL iBT: 79, TOEFL ITP: 550 or IELTS Band 6 or TEPS or DUOLINGO certificate
➜ Have good English proficiency in both speaking and writing.
➜ Must agree to abide by the rules and regulations of UKM or placement provider.
➜ Agrees to be responsible for the costs incurred.

Application Period

Application Procedures

1. Fill up the application form – Application For UKM Non-Graduate Programme.
2. UKM Global will do application review and clarification.
3. UKM Global will forward the application to the host faculty for their review and approval.
4. The offer letter will be issued out by the UKM Academic Department after faculty’s approval.

Incoming students may refer to the www.ukm.my/pha/etc for the list of courses available.
➜ Incoming student who will register on October, please choose subjects offered in Semester 1;
➜ Incoming student who will register on March, please choose subjects offered in Semester 2;
➜ List of courses MUST be chosen from one host faculty only.

Additional Documents:

⇊ UKM Student Exchange (Inbound) Factsheet - Semester 2, 2024/2025

⇊ UKM Student Exchange (Inbound) Factsheet - Semester 1, 2024/2025 

⇊ UKM Academic Calendar - 2024/2025 

Application for Visa Approval Letter (Mobility) - eVAL

Who Should Apply?

✎  Prospective international student under the exchange program, internship program or research attachment program.
✎  Attending a program at UKM with a minimum 3 months to maximum 12 months.

When Should You Apply?

✎  After receiving the Acceptance Letter from the UKM Global office or the Offer Letter from the UKM Academic Centre.
✎  The approval process period is taking about 4-8 weeks.

Where Should You Apply?

✎  Online system at the Education Malaysia Global Services (EMGS) website visa.educationmalaysia.gov.my/customer/account/login/.
✎  Please refer to the e-VAL application guideline HERE.
✎  Prepare the following documents before filling out an online application for the smooth running of the application process:

Applicant Photo (size 35mm x 45mm) with WHITE background (Photo Guideline)
Copy of Offer Letter from UKM (two pages)
Confirmation Letter from Home University
Health Declaration form (HERE).
Copy of Passport (Validity of the passport must be at least 18 months to expiry date)

Please scan and upload the Passport Information page, the Observation Page (If it shows any extensions, clarifications of name, and previous passport numbers) and any pages which contain visa information. Please ensure that all required pages are scanned and uploaded as ONE PDF file. The maximum file size allowed by the system is 2000KB. Please be advised that students from Libya, Iran, Iraq, Somalia, Sudan, Syria and Yemen are required to submit a copy of all passport pages.

Important:

• All exchange students must enter Malaysia under a Student Pass (Mobility) and NOT A TOURIST / SOCIAL VISA. 
• All students are NOT ALLOW to enter Malaysia during the e-VAL application process because it will cause the e-VAL application to be canceled by the Malaysian Immigration Department (JIM).
• Mobility Programme that under 3 months are not entitled to apply for Visa Approval Letter (e-VAL).

Accommodation

Exchange students are not guaranteed on-campus accommodation. All exchange students are eligible to apply for on-campus accommodation, although not guaranteed placement given the limited supply of accommodation at UKM.

UKM Global will assist in making the accommodation arrangement at the Ibu Zain Residential College (KIZ) only. It's located on the UKM Bangi campus (main campus). Students can choose either the following type of room:

1. Single Room : MYR 680.00 monthly.
2. Sharing Room (2 persons in 1 room) : MYR 490.00 monthly per person.
*Students are required to pay deposit of one month's rental fee plus the first month of a fee (1+1) during the day of check-in.
*For students that staying on campus will need to pay the College Activity Fee MYR 50.00 per semester.

Available facilities at KIZ / nearby:
Rooms with air-conditioner and ceiling fan
Bathroom with water heater
Cafeterias nearby
Self-service laundry
Student discussion room
WiFi around campus
Easy access to public transportation
Nearby to the university Sport Centre

Fill up the APPLICATION FORM and email it to exchange@ukm.edu.my after receiving the program acceptance letter from UKM Global.

Optionally, incoming students can stay at the other residential colleges on the UKM campus by sending application email directly to respective college management. Incoming students are also allowed to rent private – off-campus accommodation. However, students are required to make their own arrangements for both options.

Health and Travel Insurance

In compliance with the Malaysian Ministry of Education’s Code of Ethics, it is COMPULSORY for all international students to have medical insurance coverage throughout the period of study in Malaysia. Among the important things in the ministry’s guidelines are:

1. The minimum insurance premium is at least MYR 200.00 (Malaysian Ringgit) for 6 months.
2. Insurance must cover all of the following treatments:

• Personal Accident & Death;
• In-patient Services;
• Repatriation; and
• Outpatient Services.

A student will need to purchase health insurance through the EMGS system during the e-VAL application process. (https://visa.educationmalaysia.gov.my/guidelines/insurance.html).

Students are encouraged to purchase travel insurance from the airlines or any insurance company to ensure they are covered for their trip to Malaysia. Travel insurance is not included in the insurance offered by EMGS.

Plan Your Arrival

Students are advised to arrive in Kuala Lumpur, Malaysia in time for the official registration day at the UKM campus. UKM Global will arrange an airport pick-up service once in each semester depending on the availability of the university transportation.

1. Students may fill up the Arrival Information Form for pickup arrangement after receiving approval for e-VAL and Single Entry Visa (SEV).
2. Download and activate the MySejahtera apps (https://mysejahtera.malaysia.gov.my/intro_en/) on your mobile phone three(3) days before departure to Malaysia.
3. The airport pickup is from the KLIA main terminal only to the UKM residential college in Bangi campus.
4. Students that arrive outside the pickup service schedule, may make self-arrangements by the public transport services such as train, cab or GRAB directly to the accommodation.

Pre-Departure Checklist

1. Passport
2. A copy of Visa Approval Letter (e-VAL)
3. A copy of Single Entry Visa (SEV) - for require country
4. A copy of UKM Offer Letter
5. Flight ticket and boarding pass
6. A copy of COVID-19 Vaccine Certificate
7. Travel insurance to Malaysia (Optional)
8. Download and install the 'MySejahtera' application
9. Accommodation arrangement during study at UKM
10. Email the arrival details to program coordinator or UKM Global

Registration Process at UKM

UKM Global will organise a Briefing Session for new inbound students during a Registration day. UKM Global will also prepare UKM student buddy to all inbound students to assist in enjoy the experience with the atmosphere on campus.

Student Pass (Multiple Entry Visa)

As requirement to obtain the Student Pass (Multiple Entry Visa), student need to prepare a following documents and submit the hardcopy to the Pass and Visa Management Division, Centre for Academic Management upon arrival in Malaysia and after registration at UKM.

✅ Student Pass Application Form (HERE)

✅ Student Acknowledgement Letter (HERE)

✅ Copy of payment receipt of the admission fee (UKM Official receipt)

✅ Copy of Letter of Offer from UKM

✅ Copy of Passport (all pages)

✅ Health Examination Form (HERE)
Medical screening must be made at the UKM Health Centre (in campus) within 7 days of arrival date.

✅ Copy of e-VAL (Visa Approval Letter)

✅ Original Passport

⇊ Download the Student Pass (MEV) Application Checklist from HERE.

Important Notes: Student are advised not to plan to travel outside Malaysia during the MEV application process by EMGS.

What should you do if tested positive with COVID-19?

1. Inform the residential college's Management.
2. Get isolated from the other friends.
3. Update your health status in the MYSEJAHTERA Apps.
4. Inform the lecturers for class exceptions or take classes online.

Update the health status in the MYSEJAHTERA.