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Effective Semester 2 / 2020-2021, revised administrative fees and penalties are as below :
| No. | Item | Payment to UKMSHAPE (RM) | Payment to EMGS (RM) |
| 1 | New VAL application | 700.00 | According to EMGS |
| 2 | Variation/ Progression/ Second VAL | 300.00 | According to EMGS |
| 3 | VAL appeal (VAL rejected) | 300.00 | – |
| 4 | VAL appeal (Blacklisted) | 500.00 | – |
| 5 | Student pass renewal | 75.00 | According to EMGS |
| 6 | ikad & insurance renewal | 75.00 | According to EMGS proforma invoice |
| 7 | Special pass | 200.00 | As per EMGS fee |
| 8 | Dependent Pass application and renewal | 200.00 | According to EMGS proforma invoice |
| 9 | Student Pass transfer (Endorsement transfer) / Shorten Pass | 80.00 | As per EMGS fee |
| 10 | Insurance card/ ikad replacement | 80.00 | As per EMGS fee |
| FINE / PENALTY | |||
| 1 | Late renewal application (less than 50 days before expiry date) | RM50.00 one-off, plus RM10.00 for each day until complete documents is submitted for renewal application | – |
| 2 | Overstay | 1-7 days – RM 1000.00 8-14 days – RM 2000.00 15-21 days – RM 3000.00 22-28days – RM 4000.00 29 days & above – RM | – |
| 3 | Late passport submission for student pass sticker process (new student only –passport and medical report received after 7 working days upon arrival in Malaysia) | RM 50.00 | – |
| 4 | Late passport submission for student pass sticker process if passport received after 3 working days from UKMShape email notification (for special pass / shorten and endorsement transfer); EMGS status changed to “Pending Submission of Student Passport” (for renewal); or if student is overseas, passport received after 2 working days upon arrival in Malaysia | RM50.00 | |
| 5 | Late passport collection (passport collected after 3 working days from UKMShape email notification for Special Pass / Shorten and endorsement transfer; or EMGS status changed to “Student Passport Returned” for renewal) | RM10.00 per day, starting from 4th day until date of passport collection | |
| 6 | Request for archived documents by HESA (e.g. copy of high school academic transcript, payment receipt, medical report) | RM5.00 per copy | |
| 7 | Urgent copying services (Urgent purpose) | RM 5.00 per copy | |
| UKMShape Address |
| Centre for Shaping Advanced & Professional Education (UKMSHAPE) Universiti Kebangsaan Malaysia 43600 UKM Bangi Selangor |
| ☏ Contact Us |
| Call Center UKM China |
| ☏ +864009937888 |
| ukmshape_china@126.com |
 |
| Counter Operation Hour |
| Monday – Thursday 8.15 am – 12.45 pm 2.15 am – 4.45 pm |
| Friday 8.15 am -12.00pm 3.00 pm -4.45 pm |
| Saturday & Sunday Closed |
| UKMShape Contact Form |
| UKMShape Map |
