PROFESSIONAL DEVELOPMENT

 

   °    CONSTITUTION OF THE INSTITUT MIKROBIOLOGI MALAYSIA

 

Article V:       ENTRANCE FEES, SUBSCRIPTIONS AND OTHER DUES

1.         Every person duly elected, or transferred from one class of membership to another, shall be so informed by the Secretary and shall pay the entrance or transfer fee, and the annual subscription for the current year within three months after the date of his or her election or transfer which otherwise shall become void, but the Council may in particular cases extend this period.

2.         Annual subscriptions shall be payable in the months of January of every year.

3.         The entrance fee shall be RM 50 (Fifty), the transfer fee RM 50 (fifty), and the annual subscription due RM20 (Twenty).

4.         Members elected in any year shall pay the annual subscription payable for the current year.

5.         No corporate member, whose annual subscription remains unpaid for a period of three months shall be entitled to attend, or take part in the meetings of the Institute, nor to receive the notices or publications of the Institute, nor shall he or she be entitled to vote, until he or she has paid in full such subscription.

6.         The name of any member whose annual subscription remains unpaid for six months shall become due and payable to the Council, failing which the member shall cease, to be a Member of the Institute, and his or her name shall be removed from the Register of members, but such removal shall not relieve him or her from his or her liability for the payment of arrears of the subscription due from him or her, provided that the Council shall have power to extend such period of six months as they may think fit.

 

Article VI:      OFFICERS AND THEIR DUTIES

1.         The Council shall consist of a President, Vice-President, Secretary, Treasurer and seven Ordinary Council Members, all of whom shall be corporate members. All members of the Council and every officer performing executive functions in the Institute shall be Malaysian citizens.

2.         Besides the post of President, the Council shall consists of ten corporate members duly elected by the corporate members of the Institute at one time or another. Each elected corporate member shall serve on Council for a maximum period of two consecutive years. These members may be reelected to office if the Council deems it fit to have them serve a longer term with a a maximum of four consecutive years in total.

3.         The President who must be a corporate member shall be the President or the Vice-President or the Acting President or the Acting Vice-President of the Malaysian Society for Microbiology. The President shall be the presiding officer at all meetings of the Institute and shall serve as Chairman of the Council.

4.         The Vice-President shall be elected by the Council Members themselves within a month after the Annual General Meeting of the Institute. TheVice-President shall assume the office of President in case of a vacancy from any cause in that office and shall assume the duties of President for such period or periods while the President  unable to perform his official duties.

5.         The Secretary shall be elected by the Council Members themselves within a month after the Annual General Meeting of the Institute. The Secretary shall be responsible for keeping the records of the Institute and shall, under the direction of the Council, annually submit a report as Secretary covering the year.

6.         The Treasurer shall be elected by the Council Members themselves within a month after the Annual General Meeting of the Institute. The Treasurer shall have charge of the financial affairs of the Institute, under the direction of the Council, and shall annually submit a report as Treasurer covering the year. The Treasurer shall receive all funds of the Institute and, under the direction of the Council, shall perform all disbursement of funds of the Institute. The Treasurer shall also cause an audit to be prepared annually by the Honorary Auditor.

7.         Any casual vacancy amongst the Members of the Council may be filled by the Council for the current year.

8.         The Council shall remain in office subject to Article VI, Section 6, whereby the corporate members shall have to elect amongst themselves to fill the 5 vacancies at the Annual General Meeting.

9.         The office of a member of the Council shall be vacated:

a)         By notice in writing to the President or the Secretary,
b)         If he or she ceases to be a Member,
c)         If he or she fails to attend three successive meetings of the Council without first having obtained the permission of the President of the Council for the time being or unless he or she is able to satisfy the Council with adequate reasons for non-attendance,
d)         If he or she is suspended by the Council for unprofessional conduct.

10.       Subject to the Rules, the Council may, meet for the dispatch of business, adjourn or other wise regulate their meetings as they think fit provided there is a quorum of six members.

11.       Questions arising or decisions arising at any meeting of the Council shall be decided by a majority of votes, except as otherwise provided for in the bye-laws. In the case of an equality of votes, the President shall have a further casting of vote.

12.       The Council shall meet not less than once in every three months and Council meetings shall at any time be called by the Secretary at the request of the President or at the request of five members of the Council by giving, at least fourteen days clear notice, to all members of the Council provided that due to the emergency nature of the business and with the consent of the President such notice shall be waived.

13.       At any meeting of the Council, if the President or the Vice-President be not present within thirty minutes after the time appointed for the Meeting, the members of the Council shall adjourn and hold the said meeting within seven days.

14.       The Council may appoint committees from amongst themselves, or corporate members of the Institute, in accordance with the he bye-laws for the time being in force and subject to the provisions of these Rules, the Council may delegate any of their powers to Committees as they consider fit. Any Committees so formed shall conform to any regulations imposed on it by the Council. The meetings and proceedings of any such Committee shall be governed by the the Provisions of these Rules for regulating the meetings and the proceedings of the Council so fast as applicable and so far as the damage shall not be superseded by any regulations made by the Council aforesaid.

15.       All acts, bona fide, done by any meeting of the Council or of any Committee appointed by the Council or by any member acting as a member of the Council, notwithstanding it shall be afterwards discovered that there was some defect in the appointment of such Council, Committee or any such person as a Council member or members of the Council acting as aforesaid or that they or any of them were not qualified at the time of their appointment or had become disqualified shall be valid as if such Council, Committee or persons or members of the Council had been duly appointed and was qualified to act.

16.       The Council shall cause proper minutes to be made, of proceedings at all meetings of the Institute and of the Council and of Committees, and of all business transactions at such meetings, and minutes of any such Meetings signed by the President or Chairman of Committee of the next succeeding meeting shall be conclusive evidence without any further proof of the facts therein. Minutes of minutes shall be sent not less than seven days before the date fixed for the next Meeting.

17.       The business of the Institute shall be managed by the Council who may exercise all such powers of the Institute and do on behalf of the Institute all such acts a may be exercised or done by the Institute on General Meeting; subject nevertheless to these Rules and to such further Rules as may be prescribed by the Institute in General Meeting but no rule made by the Institute in General Meeting shall invalidate any prior act of the Council which would have been valid if such rule had not been made.

18.       In the event the members of the Council shall at any time be reduced in number to less than six, it shall be lawful for them to act as the Council for summoning an Extraordinary General Meeting for the purpose of filling up vacancies in their body but not for any other purposes.

19.       The Council may arrange for the publication in any manner which they may deem advisable of such statistics, papers, documents and publications as may be considered by the Council to be likely to promote knowledge of the work, theory, law and practice relating to the profession of the microbiological sciences.

20.       Every member of the Council shall not be indemnified out of the funds of the Institute against all liability incurred by him or her as a member of the Council in defending any proceedings whether civil or criminal in which judgment is given in his or her favour or being acquitted or in connection with any application in which relief is granted to him or her by the Court. The funds of the Institute shall on no account be used to pay the fine of any member who may be convicted in a Court of Law.

21.       Subject to the provisions contained in these Rules, meetings of the Institute shall be held at such times and places as the Council may appoint.

 

Article VII :   FINANCE

1.         The property and funds of the Institute shall be administered by the Council in accordance with the provisions contained in these Rules.

2.         The income of the Institute when so ever derived, shall be applied solely towards the promotions of the objects of the institute as set forth in these Rules, and no portion thereof shall be paid or transferred directly or indirectly by way of profit to any of all of the Members of the Institute. Provided that nothing herein shall prevent the payments in good faith of remuneration to any officer, servants, or members of the institute or other person in return for any service actually rendered to the Institute.

3.         The Treasurer may hold a petty cash advance not exceeding RM 500 at any one time. All money in excess of this sum shall within seven days of receipt be deposited in a bank approved by the Council. The bank account shall be in the Institute.

4.         No expenditure exceeding RM 500 at any one time, shall be incurred without the prior sanctions of the Council, and no expenditure exceeding RM 1,000 at any one time, shall be incurred without the prior sanction of a General Meeting. Expenditure less that RM 500 may be incurred by the Treasurer.

5.         Cheques on the Institute’s Bankers, until otherwise from time to time resolved by the Council, shall be signed by two Council Members, one of whom must be the President or the Vice-President or the Treasurer.

6.         The Council shall cause and liabilities of the Institute

a)         The assets, credits and liabilities of the Institute

b)         The sum of monies received and expended by the Institute and the matters in respect of which such receipts and expenditure take place.

The books and financial records shall be kept by the Treasurer at the premises of the   Institute or at such other place as the council shall determine.

7.         At least once in every year the accounts of the Institute shall be examined and the correctness of the Receipts and Payments Account and Balance Sheet ascertained by an Auditor appointed by the Institute in the Annual General Meeting. The audited accounts shall be submitted for the approval of the next Annual General Meeting. The audited accounts shall be submitted for the approval of the next Annual General Meeting, and copies shall be made available at the registered place of business of the Institute for the perusal of members.

8.         The financial year of the Institute shall end on the thirty first day of December in each year and Receipts and Payments Account made up each to that date together with a Balance Sheet made up as at the same date and such Account shall be laid before the Institute at its Annual General Meeting. A copy of every such account and balance sheet duly audited as herein provided together with the Council’s report shall not less than fourteen days before General Meeting of the Institute be sent to all members entitled to receive notices of such meetings in the manner in which notices are hereinafter directed to be served.